Reimbursement Policy & Form
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Each Scout has a separate Scout Account balance (see Troop 111 Bylaws) that he may use to pay for or to offset the cost of: annual dues, summer camp, scout program fees, and scouting essentials purchased for those activities. The Treasurer tracks the scout account balances.
All items submitted to the Treasurer for reimbursement must include a dated, itemized receipt and the Troop 111 Expense Reimbursement Form. The Scoutmaster and the Treasurer have the responsibility for determining the validity of any reimbursement request. It is recommended that the scout gets the Scoutmaster’s approval prior to making any purchase that the scout intends for reimbursement against his scout account.
Troop Expense Reimbursement Forms may be turned in to the Scoutmaster at the weekly meetings or to the Treasurer at the monthly Committee meeting. Documents, signed by the Scoutmaster, may also be mailed directly to the treasurer (see roster for treasurer’s address). Reimbursements generally occur within 8 weeks after submittal.
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